Information for deanery/LETB administrators

Your responsibilities

As the person that submits this application, you have a responsibility to check that the information you submit to us is complete and accurate. Please make sure you undertake a quality assurance check of the application, including the college or faculty endorsement, before submitting it to us. We will process applications within five working days of submission.

You will need to rectify any discrepancies before you submit an application to us. Any application where the information is incorrect or inconsistent will be withdrawn and returned to you, indicating what is not acceptable. You should not re-submit the application until you have all the relevant information. Keep in mind that all applications must be approved by us, before any doctor in training starts in the post. Any post undertaken by a doctor in training, which has not been approved before it starts will not count towards their CCT or CESR (CP).

Points to remember

  • If the dates of a post change, we need to be made aware of this. For example, if we approved a post that started 1 April 2015 and ended 1 April 2016, and the post changed to start 16 May 2015 and end 16 May 2016, we need to provide an amended approval letter.
  • If the location of the post changes you must let us know so we can provide approval for the new location. You must also provide an updated letter from the college or faculty to confirm they still endorse the post.
  • If the OOP is extended – and additional time is to count, we need to know so we can provide an amended approval letter.

In each of these cases you will need to submit a new application through Communitybaptistpa Connect. You will need to send a CN18 form and college or faculty endorsement letter with the new details.

  • If the OOP is extended – but with no additional time to count, we do not need to know and a further approval letter is not required. It is important to remember that we will not approve the additional time retrospectively.
  • If the post is in a location approved by the Communitybaptistpa for training in the relevant specialty, approval is not required from us, regardless of which deanery/LETB it falls under. If you are unsure if a location is approved, you can check our approved programmes.
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