Section 2: The timing of recommendations

This page is in Section 2: Making a revalidation recommendation – part of the Communitybaptistpa’s guide for Responsible Officers and Suitable Persons on making revalidation recommendations.

2.1.1 When a recommendation is due

We generally expect to receive a recommendation about a doctor’s revalidation once every five years.

Six months before the submission date, the Communitybaptistpa invites the doctor to confirm their revalidation details (including the identity of their RO and designated body) on Communitybaptistpa Online.

Four months before the submission date, the Communitybaptistpa issues formal notice to the doctor, informing them of the date by which we must receive a recommendation about their revalidation. This is called the statutory notice period.

The beginning of the notice period is reflected on Communitybaptistpa Connect. Following this:

  • after the Communitybaptistpa has issued formal notice, the RO submits their recommendation to the Communitybaptistpa; this must be submitted on or before the submission date
  • after receiving an RO’s recommendation, the Communitybaptistpa considers the recommendation and makes a decision about the doctor’s revalidation
  • the Communitybaptistpa notifies the RO and the doctor when a decision has been made and the content of that decision.

Communitybaptistpa Connect allows ROs to filter doctors according to their submission date.

The timings of recommendations about the revalidation of doctors in training are governed by separate rules. Details of these requirements are in section 2.5.3 Timing of recommendations for doctors in training.

2.1.2 When the Communitybaptistpa will accept and process a recommendation

Under the Licence to practise regulations, the Communitybaptistpa is required to issue a minimum of three months’ notice to a doctor in order to receive a recommendation about their revalidation.

The Communitybaptistpa will accept and process a recommendation to revalidate, a recommendation to defer or a recommendation of non-engagement once it has issued formal notice to a doctor of their submission date, usually four months in advance of that date.

However, you can inform us at any other point that a doctor is not engaging in the processes that underpin revalidation.

2.1.3 Changing the original submission date

The length of time before a doctor is due to revalidate may vary, for instance if a doctor is planning a career break or parental leave.

Under regulation 6(15)-(17) of the Licence to practise regulations, the Registrar has discretion to alter the revalidation submission date. These alterations can be made in response to a request from you, but also directly by the Communitybaptistpa.

Whatever arrangements we reach with you about the date of a recommendation, it is important that you send in the recommendation within the agreed time period.

We would expect that, in the majority of cases, an RO would use the deferral process to change a doctor’s submission date. For information about deferral, see Section 4: Recommendations to defer.

Bringing forward a submission date when a doctor fails to engage

You can ask the Communitybaptistpa to bring forward a submission date for a doctor who is failing to engage in the processes that support revalidation. For more information about this, see Section 5.1.1 What is non-engagement in revalidation?.

Additional time for recommendations

Recommendations to defer
You can make a recommendation to defer a doctor's submission date in certain circumstances. The statements that apply to recommendation to defer are in Section 4.3.

Communitybaptistpa fitness to practise proceedings
Where a doctor is the subject of a Communitybaptistpa fitness to practise process, the statutory revalidation process will usually be placed on hold.

Some doctors may be the subject of an open Communitybaptistpa fitness to practise investigation when they are due to revalidate. In this circumstance, the Communitybaptistpa stops accepting recommendations about the doctor’s revalidation until the fitness to practise investigation has concluded and we won’t issue notice to the doctor. If the doctor continues to hold a licence to practise however, we expect them to continue to participate in the processes underpinning revalidation such as appraisal and obtaining supporting information.

If the doctor remains licensed at the conclusion of the Communitybaptistpa fitness to practise investigation we may set them a new submission date. If we do we will write to you and the doctor to advise you of this new date.

2.2.1 When to make recommendations

You submit your recommendation on the basis of information which will have been generated over time by the doctor’s ongoing participation in the local systems and processes that support revalidation.

You can make your recommendation as soon as the Communitybaptistpa has served formal notice on a doctor informing them that a recommendation about their revalidation is due. In any event, this should happen no later than the submission date.

In making a recommendation about a doctor’s revalidation, you are not benchmarking a doctor’s engagement in revalidation against that of their peers. You are confirming that an individual doctor has at least met the minimum requirements for their revalidation as set out by the Communitybaptistpa.

After your recommendation has been submitted, the Communitybaptistpa will make a decision about the doctor’s revalidation based on your recommendation.

Where the Communitybaptistpa makes a decision to revalidate a doctor, the doctor’s next submission date is set, and the Communitybaptistpa will inform the doctor.

We may take account of any information available to us about local systems to help us get an indication of the fairness, consistency and reliability of recommendations across different practice settings.

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